PRIVACY POLICY

Effective Date: August 21, 2025

Last Updated: September 05, 2026

This Privacy Policy describes how Brian Rayl, LLC (“Company,” “we,” “us,” or “our”) collects, uses, stores, shares, and protects your information when you visit, interact with, make purchases, or submit information through brianrayl.com (the “Website”).

Please read this Privacy Policy carefully. By accessing or using the Website, you acknowledge that you have read and understood this policy. If you do not agree with our practices, please do not use our Website or services.

1. IMPORTANT NOTICE: NO PROTECTED HEALTH INFORMATION (PHI) VIA WEB FORMS

DO NOT SUBMIT CONFIDENTIAL MEDICAL RECORDS, CASE FILES, OR PROTECTED HEALTH INFORMATION THROUGH WEBSITE FORMS.

The forms on this Website are designed exclusively for general administrative, educational, and business inquiries. They are not encrypted client file repositories or secure portals for the intake of litigation discovery records.

If you are an attorney, paralegal, or legal professional seeking consulting review, medical chronologies, or expert services, do not upload, transmit, or paste any client Protected Health Information (“PHI”) into any standard form on this Website. All case-related documents and medical discovery must be exchanged exclusively through our designated, encrypted, and secure litigation file-transfer channels established under an executed engagement agreement.

2. TEXAS NOTICE OF ELECTRONIC DISCLOSURE OF PROTECTED HEALTH INFORMATION

(Required by Texas Health & Safety Code § 181.154 / Texas Medical Records Privacy Act)

To the extent that Brian Rayl, LLC receives, reviews, compiles, or stores Protected Health Information (PHI) in the performance of consulting engagements for attorneys and law firms, notice is hereby provided pursuant to Texas law that such health information may be subject to electronic disclosure. Such electronic disclosures occur strictly in accordance with client authorizations, valid subpoenas, court orders, qualified protective orders, and applicable state and federal laws and ethical rules governing litigation practice.

3. INFORMATION WE COLLECT

We collect information from and about you in two ways:

A. Information You Voluntarily Provide

When you fill out any form on this Website, purchase access to educational materials, or communicate with us, we may collect:

Contact Information: Name, email address, phone number, and mailing address.
Professional Information: Job title/role, firm or organization name, and website.
Accreditation Information: State Bar card or license numbers.
Billing Information: Billing address and payment transaction details (processed securely via our third-party merchant processor; we do not store full payment card numbers).
Communications & Feedback: Questions, comments, or survey feedback submitted through form fields.

B. Information Collected Automatically

When you navigate the Website or view embedded media, we automatically collect:

Device & Usage Details: IP address, browser type, operating system, pages viewed, and visit duration.
Video Viewing Data: Timestamps, viewing duration, and completion progress for embedded course media.
Cookies & Tracking Technologies: Standard cookies, web beacons, and tracking pixels to monitor site performance, understand visitor traffic, and support marketing campaigns.

4. HOW WE USE YOUR INFORMATION

We use the information collected above to:

Administer CLE Programs: Track video completion, issue Certificates of Attendance, maintain compliance logs, and report attendance rosters to state licensing authorities.
Respond & Deliver: Process form requests, fulfill course registrations, and schedule presentations.
Process Transactions: Issue invoices, confirm payments, and maintain accounting records.
Manage Communications: Store contact records in our CRM, send administrative notices, and deliver updates or marketing regarding upcoming courses and services.
Analyze & Improve: Monitor website performance, evaluate course engagement, and optimize marketing campaigns.
Comply with Legal Obligations: Satisfy state bar sponsor regulations, tax requirements, and applicable laws.
Marketing & Advertising: Deliver email announcements, promote upcoming CLE courses and consulting services, and display relevant advertising or retargeting campaigns across third-party websites and platforms.

5. HOW WE SHARE AND DISCLOSE YOUR INFORMATION

We respect your personal information and do not sell your personal data for monetary consideration. We share information only under the following limited circumstances:

Accrediting State Bars: If you take an accredited CLE course with Us, we may share your name, Bar Card Number, and course completion details with the State Bar of Texas (or other designated state licensing authority) for mandatory attendance reporting.
Service Providers & Cloud Platforms:
We share personal information with third-party service providers and vendors who perform operational services on our behalf under contractual confidentiality obligations. These categories of providers include:
- Cloud hosting, database, and website infrastructure providers;
- Customer relationship management (CRM), marketing automation, and email delivery platforms;
- Video hosting and analytics services;
- Merchant payment processors; and
- Cloud storage and workflow automation tools.
Legal Compulsion & Defense: We may disclose your information if required to do so by law, subpoena, warrant, or court order, or to protect the rights, property, and safety of Brian Rayl, LLC, our clients, or the public.
Business Transfers: In the event of a merger, acquisition, restructuring, or sale of company assets, user data may be transferred to the acquiring entity as part of that transaction.

6. DATA RETENTION

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:

CLE Attendance Records: Attendance logs, completion timestamps, and bar numbers are retained for a minimum period mandated by State Bar sponsor compliance regulations (typically at least five years) to substantiate credit verification in the event of an audit.
Inquiries & CRM Records: General inquiry and business contact records are retained in our CRM system until you request deletion or as long as necessary to maintain our ongoing professional relationship.
Financial & Transactional Records: Retained as required by federal and Texas tax laws and accounting standards.

7. YOUR PRIVACY RIGHTS (TEXAS DATA PRIVACY AND SECURITY ACT - TDPSA)

If you are a Texas resident, the Texas Data Privacy and Security Act (TDPSA) grants you specific rights regarding your personal data:

Right to Confirm & Access: You have the right to confirm whether we are processing your personal data and to access that data.
Right to Correct: You have the right to request correction of inaccuracies in your personal data.
Right to Delete: You have the right to request deletion of personal data provided by or obtained about you (subject to our legal obligations).
Right to Data Portability: You have the right to obtain a copy of your personal data in a portable, readily usable format.
Right to Opt-Out: You have the right to opt-out of the processing of your personal data for purposes of:
- Targeted / retargeted advertising;
- The sale of personal data; or
- Profiling in furtherance of decisions that produce legal or similarly significant effects.

How to Exercise Your Rights

To submit an authenticated request to exercise your privacy rights, please contact us by email at privacy@brianrayl.com with the subject line "Texas Privacy Rights Request." We will verify your identity before processing your request and will respond within the timeframes established by applicable law (typically 45 days).

If we decline to take action on your request, we will provide an explanation. You have the right to appeal our decision by replying directly to our response or writing to privacy@brianrayl.com with the subject line "Privacy Appeal." If your appeal is denied, you have the right to submit a complaint to the Office of the Texas Attorney General.

8. OPTING OUT OF MARKETING COMMUNICATIONS

You may opt out of receiving promotional and marketing emails from us at any time by clicking the "Unsubscribe" or "Email Preferences" link located at the bottom of any automated marketing email, or by contacting us directly at privacy@brianrayl.com.

Please note that even if you opt out of promotional emails, we may still send you transactional or administrative communications (such as payment receipts, course completion certificates, or critical event scheduling updates).

9. DATA SECURITY

We implement industry-standard technical, physical, and administrative safeguards designed to protect personal data from unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the Internet or electronic storage system can be guaranteed to be 100% secure. You provide information to us at your own risk.

10. CHILDREN’S PRIVACY

Our Website and services are directed exclusively to adult professionals, attorneys, legal staff, and consulting clients. We do not knowingly collect or solicit personal information from individuals under the age of 18.

11. CHANGES TO THIS PRIVACY POLICY

We reserve the right to modify or update this Privacy Policy at our discretion. Any changes will be posted on this page with an updated "Last Updated" date. Your continued use of the Website after any modifications indicates your acceptance of the updated policy.

12. CONTACT INFORMATION

If you have questions, comments, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Brian Rayl, LLC

Attn: Privacy Office

6604 Fortuna Ln

McKinney, TX 75070

Email: privacy@brianrayl.com

Website: https://brianrayl.com

Brian Rayl, LLC

Medical Legal Nurse Consultant

Disclaimer: Content on this website is for informational and educational purposes only and does not constitute legal or clinical medical advice. Accessing this site or submitting an inquiry through a contact form does not establish a consultant-client relationship. Please do not send confidential medical records or Protected Health Information (PHI) prior to executing a formal engagement agreement.